Your translation project goes through many hands and software, which makes your data more susceptible to security risks. For any business, it is significant to identify the security gaps in their translation management processes that may pose a potential risk to their sensitive company’s data.
You have to be very careful about your translation data processes and adopt the best cybersecurity measures to avoid data breaches and information leaks. This article talks about some important tips and guidelines you can implement in your translation processes to reduce the likelihood of data breaches.
How do you keep your translation information secure?
Avoid Using Open-Source Translation Engines
When you use open-source linguistic software for translation purposes, you put your data under a great cyber-security threat. Firstly, you don’t know how these machine engines are going to use your data. They may expose or use your information for some third-party entity without your consent. Most businesses use free machine translation engines to save on translation costs, but they are putting their confidential company data at higher risk of cybercrime. So, it’s important to avoid using such tools and go for secure paid machine translation software that follows strict security protocols.
Use A TMS With Caution
Most businesses use professional translation management systems to seamlessly manage their day-to-day translation operations. However, you have to be cautious with your choice of TMS and invest in a tool that is secure and provides good data protection. Especially if you are using a shared TMS, you have to be extra careful because you don’t want your information to get exposed to other TMS users.
You must inquire with your language service provider about the security measures and data protection policies they have implemented to maintain a certain level of security. It is recommended to use a TMS that performs automated security measures and updates. Manually managing the security updates could be more time-consuming and take some effort.
Never Use Unsecure Public WiFi
Public WiFi makes your private data vulnerable to hacking, which is why you should avoid unsecured public networks. Such open WiFi networks can easily give cybercriminals access to your device, and they can exploit your data. If you are dealing in the financial or legal industries, you have to protect the private information of clients; otherwise, you will not have your clients as well as your company’s reputation at stake. Moreover, you should use a VPN and purchase a secure WiFi connection to keep your confidential translation data protected.
Work With ISO 27001-certified LSPs
Most companies outsource their operations to third-party service providers to effectively manage their everyday workload. The same thing goes for translations. Enterprises hire professional LSPs for their translation management. Make sure to contact a reliable and trustworthy service provider who not only understands your translation needs but also ensures the protection and security of your data.
Hire someone with ISO 27001 certification. You can also inquire about the data policies and information disclosure contracts they have signed with the translators. Partnering with a good LSP may cost you some money, but it will save you from trouble in the future.
Use Secure File Transfer Apps
Any tools and apps that you are using to transfer your translated files and documents should be secured. All apps and software have different security features, so you must choose wisely what serves your best interests when it comes to maintaining your information security. Some apps use SSL and file encryption for transferring data and other multi-layer protection for secure file sharing. Similarly, getting permission from authorized individuals, while sharing files, is a necessary step to avoid any unauthorized data transfer.
Make sure to transfer your files through a secure HTTPS connection, and your server should be compliant with GDPR. If you are using a professional localization management system, it may provide in-built data transfer apps that will allow you to seamlessly transfer your data without any hassle.
Follow Data Security Measures
If you are managing a remote network of translation teams and working on cloud systems and tools, you must be extra careful about how your data is moving back and forth. Your translation files may circulate among different translators and be uploaded to different software, which makes them vulnerable to different cybercrimes.
You must implement powerful security measures to protect your data against hacking and other cybersecurity issues. Moreover, you can use a TMS that follows advanced data security protocols and performs automatic security updates.
Final Words!
The security and safety of your translation information is an important factor to consider. Most businesses simply overlook the data protection and security aspects that can lead to data breaches and information leaks. So, you just need to carefully watch the security preferences of the tools you are working on and the LSPs you are dealing with to manage your translation tasks.
